Project Assistant - Environment - Central & South Kalimantan

The Programme

GGGI provides technical assistance, support, and facilitation to Government of Indonesia to help achieve green growth, both in national and sub-national level including South Kalimantan.  

The Project Assistant will provide operational and administrative assistance and coordination support to implement project at South Kalimantan province that enable to mobilize and leverage investment in sustainable landscape contributing to Indonesia’s FOLU Net Sink goals.  

Based in Palangkaraya, Central Kalimantan, the Project Assistant will closely work with GGGI Indonesia team in both Jakarta and Provinces’ team. In addition, S/he will liaise with relevant stakeholders at the sub-national level in Central and South Kalimantan.

PURPOSE

The primary role of the Project Assistant is to support the Project Team in the timely delivery of outputs and activities within South Kalimantan province.  

S/he will be responsible for supporting when necessary operational and project tasks related to administration, procurement, event preparation, and preparation of materials, among other related duties.

The Project Assistant will report to the Senior Provincial Program Officer under strategic guidance from the project Team Lead. This position will involve domestic travel. 

ENGAGEMENT

• Work closely with the provinces team and project team to support the project implementation in all aspects related to administration and to ensure adherence to operating protocols and service delivery.
• Maintain an efficient and complete filing system, database, and documentation related to invoices, activities, and events, as well as preparation and filing of minutes of meetings.
• Act as contact person and/or focal point in South Kalimantan for support on project activities and ensure full compliance with GGGI’s regulations, rules and procedures.
• Support the provincial team in coordination and liaison with Government counterparts, government task forces, other partner agencies based in Central and South Kalimantan and other GGGI relevant institutions/stakeholders. 

DELIVERY

• Provide operational and administrative assistance to ensure prompt, responsive, accountable, and high-quality program delivery, fully meeting established institutional policies, standards and donor requirements across budget execution, procurement & human resource processes implementation and other operational functions in South Kalimantan province.
• Assist in organizing meetings, including preparation of necessary materials and taking meeting notes, to facilitate smooth proceedings in alignment with project objectives.
• Supporting the project team in conducting fact findings, including information gathering and data processing, drafting summaries of relevant regulatory framework, and potential synergies and/or overlap with other initiatives in the sector.
• Support in the preparation of events at Central and South Kalimantan, working closely with the Project Team to ensure logistical arrangements are in place for successful outcomes, including budget estimations, documentation, calendars. 
• Assist in preparation and implementation of procurement of goods and consultants, providing budget estimates and supporting the preparation of payments, managing event invitations and participant confirmation lists, organizing logistics, and any other relevant items.
• Ensure and support official travel, through local travel vendor arrangement, for consultants or other external parties, and compile monthly travel reports. 

Required Skills and Abilities

QUALIFICATIONS

• Bachelor’s degree in business administration, administration, environmental study, or any other related fields.
• Preferred minimum 2 years of relevant working experience in an administrative or project support role. Internship experience will be considered.
• Experience in working with the government of Indonesia is preferred.
• Experience in International Organizations will be an asset.
• Experience in organizing events in a dynamic environment with a variety of stakeholders.
• Familiarity with the sustainable landscape sector.
• Fluency in English and Bahasa Indonesia oral and written communication skills, including reporting and presentations are essential. 

FUNCTIONAL  

• Possess proficiency in administrative processes crucial for successful project implementation.
• Ability to liaise and work fluidly and seamlessly with relevant units and staff.
• Dedicated team player, with result-oriented, pro-active, and creative mindset to solve problems.
• Excellent multi-cultural literacy and interest in being a part of an international team.
• Willingness and ability to travel as needed, especially to events that the Project is organizing or participating in (occasional).
• Ability and willingness to work in a flexible and agile manner and deliver according to the demand of the Project. 

CORPORATE

• Understand and actively support GGGI’s mission, vision, and values.
• Promote an organizational culture of trust, transparency, respect, and partnership.
• Excels at problem solving, asks questions and seeks support when needed, easily shares information and knowledge with others both internally as externally.
• Manage emotions and stress positively, build rapport and resolve conflict easily.
• Strong ability to work independently and/or remotely, while maintaining productivity. 

Applications Close – 01 August 2024

WORKING CONDITIONS

• Project Assistant is an X4 grade level in GGGI’s National salary scale. Determination of base salary is subject to candidate's experience, academic background, and internal equity.
• GGGI provides 15% of base salary towards retirement plan/long-term savings, 27 days of annual leave, and private health insurance that covers dental and vision.
• GGGI is committed to providing a work environment that is sufficiently flexible to accommodate diverse life-cycle challenges and assist Staff members to achieve a better balance between work and personal/family commitments, thus ensuring high performance, long-term productivity, and well-being of Staff members.
• The chosen candidate is expected to be based in South Kalimantan, Indonesia and will report directly to Senior Provincial Program Officer of the GGGI Indonesia.
• This is a national position and does not include relocation benefits. 

ABOUT THE PROJECT

Currently, GGGI supports the Government of Indonesia (GoI) under the joint GoI-GGGI Green Growth Program (GGP, “the Program”). The Program aims to demonstrate that green investments can become the norm both for investors and planners, ultimately improving the quality of economic development for more environmental sustainability and social inclusion. Through the Program, GGGI collaborates with the Ministry of Development Planning (BAPPENAS), the Coordinating Ministry of Economic Affairs, Ministry of Finance, Ministry of Energy and Mineral Resources, Ministry of Environment and Forestry, Indonesia Environment Fund (BPDLH), PT Sarana Multi Infrastruktur (“PT SMI”) and others.

The project, initiated as a four-month co-design preparation / inception phase, supports Government of Indonesia (GoI) institutions to enable and develop natural capital assets (NCA) investments in sustainable landscapes. The project aims to support design, structure, finance, implementation and scale-up of ecosystem-based landscape investments in NCA through private and public initiatives across Indonesia by incentivizing and mobilizing investments that result in significant contributions to national forest and land use FOLU net sink targets. Investing in NCA business development is aimed at generating additional forest landscape values, reducing emissions, supporting forest-dependent communities, and leveraging finance in support of FOLU Net Sink. The program directly leads to development, investment mobilization, and implementation of a pipeline of projects and programs to restore, protect, secure, enhance and sustainably manage natural capital in Indonesia. 

The purpose of the project is to support NCA investment from the development of enabling investment policy and modalities that enable improved business development for enhancing and sustaining NCA values, establishment of cross-cutting monitoring, evaluation, and learning (MEL) that feeds into GoI’s MRV for carbon-related investments and markets and decision making for corrective actions up to provide access to funds for selected NCA projects on the ground. Overall, the Project goal is to attract sustainable investments that are mobilized and in turn leverage additional finance for resilient scale-up of added-value enabled natural capital assets (ENCA), resulting in the following outcomes, (1) Efficient and iterative investment plan enabling specific NCA investments that is aligned with National Investment Framework; (2) Enabling policy environment for NCA investments; and (3) Direct investments for NCA projects that benefit forest dependent communities, concessions competitiveness and creating new forest revenue flows. 

About Us:

The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies.